Build the European food safety knowledge ecosystem, ensuring safe food as the basis for healthy diets and sustainable food systems.

The objective of this call is to prepare experimental and statistical protocols to quantify key survey parameters, Method Sensitivity, Relative Risk and Design Prevalence, for their estimation in the process of designing surveys for the EU priority pests.

The financial help provided by EFSA under this Call is a grant governed by the EU Financial Regulation referred to in part 1.1. Accordingly, the grant awarded following this Call must comply with the following principles:

The form of grant awarded under this Call is based on financing not linked to the costs of the relevant operations in accordance with Article 125 (1)(a) of the EU Financial Regulation. Grants financed in this way require the fulfilment of conditions set out in sector specific rules of Commission decisions or the achievement of results measured by reference to previously set milestones or through performance indicators.

The present call for proposals comes with an innovative and simplified grant management, where the grant amounts paid to the partner are based on the pre-defined sums which are not linked to the actual costs of the action. This means there is no need for co-financing from the partner, and no need for completion of estimated budgets or timesheets to record the work. The agreed sums are set at a level designed to stimulate the mutually convenient partnership creation. The payment of agreed sums from EFSA will be carried out based on the acceptance by EFSA of the delivered work. If you have questions on this grant form, during the application period, please raise any clarification questions to EFSAProcurement@efsa.europa.eu.

The financial support provided by EFSA under this Call is a grant governed by the EU Financial Regulation referred to in part 1.1. Accordingly, the grant awarded following this Call must comply with certain grant principles established in the EU Financial Regulation, specifically:

• Non-retroactivity: A grant may be awarded for a project which has already begun only where the applicant can demonstrate in the grant application the need to start the action before the grant agreement is signed. In accordance with Article 193 of the Financial Regulation. The tasks entrusted by EFSA should not be performed before the signature of the grant Agreement.

Article 180(3) of the EU Financial Regulation specifically states that the following grant principles are NOT applicable where the grant takes the form of financing not linked to the costs pursuant to article 125(1)(a):

• Co-financing: In accordance with Article 190 of the Financial Regulation, grants shall involve co-financing.
• No-profit: In accordance with Article 192(3)(d) of the Financial Regulation, grants shall not have the purpose or effect of producing a profit within the framework of the project for the applicant or partner.
• Non-cumulative: In accordance with Article 191(3) of the Financial Regulation, in no circumstances shall the same costs be financed twice from the EU budget.

• Environment and Climate Change
• Health
• Research, Technological Development and Innovation

• International Organisations
• Other Beneficiaries
• Private Bodies
• Researchers/Research Centers/Institutions

To be eligible, applicants must be on the list of competent organisations designated by the Member States in accordance with Article 36 of Regulation (EC) 178/2002 and Commission Regulation (EC) 2230/2004. This list is regularly updated by EFSA Management Board and is available for consultation using this link https://efsa.force.com/competentorganisations/s/.

In order to achieve the main objective of the call, proposals can be submitted by one eligible organisation or by a consortium of eligible organisations. In case of a consortium, one of the partners must be identified in the proposal as the consortium leader. The applicant (consortium leader) is responsible for identifying consortium partners.

Proposals submitted by a sole applicant:

• The Applicant submits the proposal to EFSA. There can be only one applicant in the proposal.

As soon as the grant agreement is signed, the applicant becomes the beneficiary. The beneficiary is liable for the technical implementation of the project as described in the proposal which becomes Annex 1 of the grant agreement.

The beneficiary:

• Communicates with EFSA;
• Receives and answers all claims EFSA might have in relation to the implementation of the project;
• Requests and reviews any documents or information required by EFSA and verifies their completeness and correctness before passing them to EFSA;
• Informs EFSA of any event that is likely to substantially affect the implementation of the project;
• Submits the deliverables and reports to EFSA;
• Requests and receives payments from EFSA.

Proposals submitted by consortium:

• The Applicant submits the proposal to EFSA on behalf of the consortium. The applicant is the leading entity of the consortium.
• The Partner is the other entity in the consortium. There can be a minimum of one partner or more partners.

Once the grant is awarded, the grant agreement is signed between EFSA and the applicant (leading entity of the consortium).

Partners do not sign the grant agreement directly but instead sign a mandate (template provided by EFSA) authorising the applicant to sign the grant agreement and any future amendments on their behalf.

As soon as the grant agreement is signed, the applicant becomes the Coordinator and partner/s become co beneficiary/ies. The coordinator and co-beneficiary/ies are referred to as the beneficiaries.

The beneficiaries are jointly and severally liable for the technical implementation of the project as described in the proposal which becomes Annex 1 of the grant agreement. If a beneficiary fails to implement its part of the project, the other beneficiaries become responsible for implementing that part.

European Food Safety Authority

Address: Via Carlo Magno 1A, 43126 Parma – Italy
Telephone: +39 0521 036 111
Website: https://www.efsa.europa.eu/en/aboutefsa/contact

• Funding&Tenders
• Call document